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VACANCY NOTICES

POSITION : Secretary/Receptionist

190-day work year

LOCATION: Yanbu International School

PREFERRED QUALIFICATIONS:

• High School Diploma
• Recent computer experience - database/word processing/spreadsheet/MS Office
• Strengths in confidentiality, organization and public relations
• Ability to operate office equipment
• Excellent communication skills
• Excellent English language competencies in written and oral form; Arabic language skills extremely beneficial

JOB RESPONSIBILITIES:

• Perform reception duties and be the first point of contact with school visitors
• Provide customer service, through accurately addressing questions and concerns, analyse the need for information, etc…
• Direct visitors to appropriate school personnel to address specific needs
• Communicate messages to appropriate personnel
• Possess sound knowledge of YIS School, operations, staff, etc…
• Liaison with ISG Human Resources for YIS administration
• Maintain human resource records on site in conjunction with administration
• Coordinate communication between ISG an YIS
• Organize YIS substitute staff
• Receive telephone calls from staff re sickness and arrange substitute cover
• Schedule of all substitutes as needed
• Creation and maintenance of substitute records to ensure accuracy
• Preparation and maintenance of monthly time cards for substitutes, security and other classified personnel in accordance with an established ISG work calendar
• Greet substitutes, provide substitutes with necessary information for that day (i.e. lesson plans, schedule, pertinent information), exit substitutes from day of service at YIS
• Distribute and process mail
• Provide administrative support where required to the Principal and other school staff
• Organize and coordinate staff travel
• Manage aides schedules
• Liaise with Royal Commission transportation services
• All other duties as assigned by the Principal

APPLICATION PROCEDURE :

Qualified candidates should submit a completed ISG application, resume, copy of credentials, passport and igama to the YIS Main Office by 20 th April 2010. Short-listed candidates will be contacted to arrange an interview.